Printing Legal-Sized on a Canon MX922

Currently my printer is a “Canon MX922″, and perhaps it would be a good subject for a later posting, how I installed the CUPS device drivers to use it under Linux. Being a WiFi-printer, it is also shared by my two Windows machines.

In keeping with modern times, my bank only sends me certain forms in electronic form, that used to be mailed to us in their entirety, on paper. And some of the forms, which I need to submit along with my Tax Declarations each year, are in Legal-Sized format, which in Canada and the USA means 8.5 x 14 inch paper, instead of a 8.5 x 11 inch format.

I had never realized that this printer is capable of receiving paper in the 8.5 x 14 format, until today. Basically, my Linux and Windows software have two different behaviors, when told to print an 8.5 x 14 PDF on 8.5 x 11 paper, but both of those behaviors is wrong. Under Linux, “Okular” tends to resize the document to fit, while the Windows software tends to write past the end of the sheet. A resized document will not get scanned correctly by the Revenue Agency’s machines.

On the MX922 printer, there are two paper trays. The upper tray is for smaller formats of paper, as well as having interesting features that seem to allow printing directly onto Blu-Ray discs.

The lower tray accepts the 8.5 x 11 sheets. But if we take out the supply of 8.5 x 11 (Letter-sized) sheets, we see that underneath there is a slight feature in the plastic of the tray, which seems to lock into one of two openings. Between the two openings there is labeling stamped into the plastic, which has the letters “LGL” and which seems to point between the two openings.

What one needs to do, is to depress the button which seems to fit, with our thumb, not to pull on that part of the tray, but to pull on the outermost edge of the tray, so that the button we’re holding down slips out from under the visible surface of the tray, and then slides into the second opening, which is located in the tray facing down, further away from the body of the printer, next to the first opening. Once the button clicks into this second opening, the tray is able to accept 8.5 x 14 sheets.

One needs to be careful though, not to apply brute force if something doesn’t move, because this mechanism looks fragile, and could easily be damaged if force was used.

Also, one needs to remember that after we have extended the tray and fed in Legal-sized paper, we still need to slide the tray back into the printer, so that the printer will register the fact that paper is available. At which point in time extra length of tray will be standing out from the printer, where the tray was flush when accepting 8.5 x 11 paper.

Next, our software needs to be told that it is printing to 8.5 x 14 sheets, so that this software does not decide to resize, or otherwise to mismanage the print job.

Once the correct paper-size is set up on the printer, my Linux “Okular” program is as able to print the tax documents, as the Windows “Acrobat Reader DC” is.